December 18, 2025
How to Conduct a Profitability Check (Before Growth Kicks Back In)
Growth is exciting. New customers, higher demand, bigger opportunities — all of that feels energizing. But here’s the truth most business owners don’t realize:
Growth can actually make your problems bigger if your profitability isn’t solid first.
If margins are already tight, more sales won’t fix the problem. If cash flow feels unpredictable, faster growth often makes it more chaotic. And if you’re already stretched thin, expansion only magnifies the pressure.
That’s why a simple profitability check is such a powerful tool. It shows you exactly where your money is coming from, where it’s leaking, and what needs attention before you take your next step.
And December is the perfect time to do it.
What a Profitability Check Actually IsThis isn’t just a quick glance at your profit and loss statement. It’s a health scan — a way to see your business from the inside out.
A proper profitability check helps you understand:
- Which services or products make the most money
- Where your costs are creeping up
- Whether your pricing is still aligned with reality
- How efficient your labor and operations are
- Which customers or offerings drive the bulk of your profit
- Where you might be leaving money on the table
Rather than waiting for surprises mid-year, you get clarity now — before making hiring decisions, investing in growth, or setting 2026 goals.
Start With the KPIs That Actually Drive ProfitA lot of business owners measure success by revenue or “busyness.” But profitability depends on just a handful of key indicators.
Here are the KPIs that give you the clearest picture of your financial health:
Are your direct costs rising faster than your pricing? If so, you may be working harder for less.
2. Net Profit MarginThis tells you how much of each dollar you keep after everything is paid. It’s the real barometer of health.
3. Labor EfficiencyIn service businesses, especially, labor can make or break profitability. Are you getting a strong return on the hours worked?
4. Revenue by Service or Product LineSome offerings pull more weight than others. Some drain resources quietly.
5. Customer Acquisition Cost (CAC)Are you spending efficiently to bring in customers? Or are marketing costs eating up growth?
6. Average Transaction Value or Contract ValueThis highlights your highest-value opportunities and customers.
Quick examples:
- A home services company finds labor overruns have quietly chipped away 9% of its gross margin.
- A salon realizes that its most time-consuming service is also its least profitable.
- A consulting firm discovers one client generates 40% of annual profit — a risk and an opportunity.
These KPIs don’t just explain what happened. They explain why it happened.
Organize Everything Into Three BucketsThis is where a profitability check becomes truly useful — because clarity alone doesn’t drive action. Prioritization does.
Break your findings into three simple categories:
Bucket 1: Needs Help NowThese are the areas that pose immediate financial risk:
- Negative-margin services
- High churn or low repeat business
- Overstaffing or labor inefficiency
- Rising costs without pricing adjustments
- Unprofitable product lines
Fixing these areas quickly can stop profit leaks and stabilize cash flow.
Bucket 2: Stable but Worth MonitoringThese aren’t emergencies, but they’re not ideal either:
- Margins slowly trending downward
- Cash flow dips tied to seasonality
- Overreliance on one or two major customers
- Pricing that hasn’t changed in years
- Workloads that vary more than they should
This bucket helps you stay proactive, not reactive.
Bucket 3: Strong PerformersThese are your hidden (or obvious) gems:
- Highest-margin services
- Predictable recurring revenue streams
- Customers with high lifetime value
- Marketing channels with the best ROI
- Products or services that scale easily
This bucket tells you where to double down.
When business owners see their operations through these three lenses, decisions immediately become clearer. Instead of feeling overwhelmed by “everything,” they see exactly what matters most.
Identify Your Top 20% Revenue GeneratorsThe 80/20 rule shows up in almost every business:
Twenty percent of your customers, services, or products usually drive eighty percent of your profit.
A profitability check helps you identify your top performers:
- Which customers generate the most profit — not just revenue?
- Which services deliver the best return per hour worked?
- Which offerings should be promoted or expanded?
- Which marketing channels attract your most profitable customers?
Examples:
- A retailer finds that three product categories consistently generate the majority of profit, even though they make up a fraction of total SKUs.
- A service company realizes its most profitable service requires fewer labor hours than its most popular one.
This analysis isn’t about cutting. It’s about prioritizing what works.
Make Improvements Where They Matter MostOnce you’ve organized your insights and identified your top revenue generators, you can make targeted improvements that actually move the needle.
Common next steps include:
- Updating pricing where costs have risen
(Strategic increases, not random ones.) - Simplifying your offerings
Focus on services that deliver strong profit per hour. - Improving labor processes
Better scheduling, more accurate scoping, or automation. - Reducing cost creep
Subscription audits, vendor renegotiations, streamlined inventory. - Reinvesting in your strong performers
Marketing, capacity, systems, or team development.
These changes compound over time — and they often deliver a healthier bottom line with less stress.
Before the next rush of growth or economic shifts, knowing your numbers isn't just smart — it’s strategic.
A profitability check helps you:
- Make decisions with confidence
- Avoid cash flow surprises
- Set realistic goals
- Know when (or whether) to hire
- Invest in growth without taking unnecessary risk
- Strengthen operations before scaling
You run your business better when you know exactly how it’s performing at its core.
Want Help Reviewing Your Profitability?If you want clarity on what's working, what needs attention, and how to strengthen your profitability before 2026 ramps up, reach out to our firm.
We can help you run a simple, effective profitability check and build a roadmap for healthier, more predictable growth.
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